QuickBooks is powerful accounting software that comes with such features that allows you to manage your accounts with ease. The best thing about this software is the compatibility that users get with it. It can be used by all the size and nature of business as it suits each and every business type.

This article will tell you about the different modes of QuickBooks in which is can be used as per the user requirement. You can perform a single task in multiple ways and this is what it makes the best. You can get more information about the QuickBooks software by dialing QuickBooks Customer Service Phone Number +1866-656-1012.

There are two ways through which you can access your QuickBooks company file, single-user mode and multi-user mode. In single-user mode, only one user can access and work n a company file but in the multi-user mode, more than one user can access and work on a single company file. Basically, the number of users who can work on a company file depends on the number of user license that you have. If you want to know more about the multi-user mode, you can contact us at our QuickBooks Enterprise Support Number +1866-656-1012 toll-free.

Difference Between The Features of Single And Multi-User Mode

In this section of the article, we have provided the complete information about the features that comes with both single-user and multi-user mode. You can go through the following table that are available and unavailable in both single-user and mode-user mode. This can be helpful for you in selecting the best version for your business.

Company File Operations

Tasks/Features Single-user mode Multi-user mode
Create Local Backup Yes Yes
Set up/Activate Online Backup Yes Yes
Create Portable Company File Yes No
Convert Company File Yes Yes
Repair File and Network Problems Yes Yes
Stop Hosting Multi-user Access Yes Yes
Disable QuickBooks Manager No Yes
Verify Data Yes Yes*
Rebuild Data Yes No
Condense Data (US only) Yes No
Update Web Services Yes Yes
Copy company file for QuickBooks Online Yes No

Note: When you use the verify and rebuild data utility in multi-user mode but at time the other connected users won’t be able to work on the company files.

Managing Lists

Tasks/Features Single-user mode Multi-user mode
Chart of Accounts Yes Yes/No*
Items list Yes Yes/No*
Other Names list Yes Yes
Customer & Vendor Type list Yes Yes
Price Levels/Price Rules Yes Yes
Templates Yes Yes
To Do Yes Yes
Add/Edit Multiple List Entries Yes Yes

You can’t merge data in multi-user mode while adding, editing or removing the list data.

Importing/Exporting data

Tasks/Features Single-user mode Multi-user mode
Import Excel Files Yes Yes
Advanced Import Yes No
Import IIF Yes Yes*
Import WebConnect Files Yes Yes
Import Timer Activities Yes No
Import General Journal Entries Yes Yes
Export Lists to IIF Files Yes No
Export Addresses to Text File Yes Yes
Export Timer Lists Yes No

You can import the IIF files in QuickBooks Pro/Premier/Enterprise 2019.

Business Process/workflow

Tasks/Features Single-user mode Multi-user mode
Custom reporting Yes Yes
Set Closing Date Yes No
Set up Budget Yes Yes
Set up Forecast Yes Yes
Cash Flow Projector Yes Yes
Use Business Plan Tool Yes Yes
Manage Fixed Assets (US only) Yes No
Enter Vehicle Mileage Yes Yes
Prepare Letters with Envelopes Yes Yes
Enter customer transactions Yes Yes
Enter Statement Charges Yes Yes
Create Statements Yes Yes
Assess Finance Charges Yes No*
Enter Time Yes Yes
Income Tracker Yes Yes
Lead Center Yes Yes
Change Item price Yes Yes
Vendor Center Yes Yes
Enter vendor transactions Yes Yes
1099 Wizard (US only) Yes No
1099 Report (US only) Yes Yes
Create Checks/Checks Yes Yes
Order Checks/Checks Yes Yes
Reconciliation Yes Yes
Set up Bank Feeds Yes Yes
Change Bank Feeds mode (US only) Yes No
Reports center Yes Yes
Memorized reports Yes Yes
Scheduled reports Yes No
Commented reports Yes Yes
Advanced reporting (US only) No Yes
Process multiple reports Yes Yes
QuickBooks Statement Writer Yes Yes
Combined Reports Yes Yes

Finance changes can’t be set up in multi-user mode for the first time.

Accountant-related tasks

Tasks/Features Single-user mode Multi-user mode
Create Accountant’s Copy Yes No
Save Accountant’s Copy Yes No
Send Accountant’s Copy to accountants Yes No
Send Company file, create portable file Yes No
Accounting Tools Yes Yes
Batch Delete/Void Transactions Yes No
Batch Enter Transactions Yes Yes

Employee and payroll activities

Tasks/Features Single-user mode Multi-user mode
Employee Center Yes Yes
Payroll Setup (Manual Payroll) Yes No
Pay with Direct Deposit (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Accounting Yes Yes/No*
Bills Yes Yes/No*
Calendar Yes Yes/No*
Checking/Checking Yes Yes/No*
Desktop View Yes Yes/No*
Finance Charge Yes Yes/No*
General Yes Yes/No*
Integrated Applications Yes Yes/No*
Items & Inventory Yes Yes/No*
Jobs & Estimates Yes Yes/No*
Multiple Currencies Yes Yes/No*
Payments Yes Yes/No*
Payroll & Expenses Yes Yes/No*
Reminders Yes Yes/No*
Reports & Graphs Yes Yes/No*
Sales & Customers Yes Yes/No*
Sales Tax Yes Yes/No*
Search Yes Yes/No*
Send Forms Yes Yes/No*
Service Connection Yes Yes/No*
Spelling Yes Yes/No*
Tax: 1099 (US only) Yes Yes/No*
Time & Expenses Yes Yes/No*

You can make changes in the My Preferences tab while being in the Multi-User mode but can’t make changes in the Company Preferences.

Print/Email Tasks

Tasks/Features Single-user mode Multi-user mode
Printer Setup Yes Yes
Print forms Yes Yes
Send forms Yes Yes
Shipping Label (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Synchronize contacts Yes Yes
Set up QuickBooks ODBC Yes Yes
Use Register Yes Yes
Use Calculator Yes Yes
Find Yes Yes
Search Yes Yes
Customize Favorites Yes Yes
Bulk enter company business details Yes Yes
Reminders Yes Yes
Alerts Manager Yes Yes
QuickBooks Messenger Yes Yes

How To Switch Between Single User Mode And Multi-User Mode?

When you purchase QuickBooks for your business, it is all your option to choose any mode of QuickBooks. QuickBooks also provide you the compatibility of switching single-user mode to multi-user mode or vice-a-versa at any point of time. You can easily switch between modes as it is not that complex process to perform. However, if you don’t know how to do it then you can follow the below-mentioned steps:

  • Run QuickBooks and click on the File menu
  • From the available options, select Switch To Single-user Mode/Switch To Multi-user Mode.

Note: When you switch to the multi-user mode, some of the important processes like Payroll and Bank Feeds will get blocked automatically because these functions can only be used while being in the single-user mode.

Reach Us For Support

This article should make things clear about the features of different modes of QuickBooks. By looking at the features available in both the modes you will be more clear about which version you should be using for your business. However, it is important to tell you that using QuickBooks in multi-user mode is a bit complex because there are multiple users connected with one system and even a small mistake can create issues for all the users. Well, you still don’t have to worry about these features because we at payrollhelp.us, are always available to provide you the solution for all your QuickBooks Errors and issues. You just need to dial our QuickBooks Support Phone Number +1866-656-1012 toll-free and you will be connected to our ProAdvisor who will provide you the best solution for your issues.

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